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community:hackathon-organizers-guide [2018/09/19 17:29]
Tracy Kuhrt [When will Hyperledger sponsor hackathons]
community:hackathon-organizers-guide [2018/11/09 16:36] (current)
David Boswell [When will Hyperledger sponsor hackathons]
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 +======= Hyperledger Hackathon Organizer'​s Guide =======
 +
 ====== Overview ====== ====== Overview ======
  
 ===== What is a Hackathon? ===== ===== What is a Hackathon? =====
  
-A Hackathon is a time constrained competition where the expectation is that teams go from an idea to an working application. It is an opportunity for developers ​to come together and build really awesome applications,​ while potentially learning a particular technology.+A Hackathon is a time-constrained competition where the expectation is that teams go from an idea to working application. It is an opportunity for individuals ​to come together and build really awesome applications,​ while potentially learning a particular technology.
    
-Participants typically form groups of about 2-5 individuals,​ take out their laptops (if the event is technology themed), and dive into problemsTraining workshops ​are a great parallel track especially ​for newcomers ​but also for all participants. +Participants typically form groups of between ​2-5 individuals,​ take out their laptops (if the event is technology themed), and dive into solving a problemLearning sessions that teach people how to get started with a particular technology ​are a great way to ensure that the participants, ​especially newcomers, have a jump start to developing their applications.
 ===== Why you should conduct a Hackathon? ===== ===== Why you should conduct a Hackathon? =====
  
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 ==== Sponsorship or being part of someone else’s event ==== ==== Sponsorship or being part of someone else’s event ====
  
-Many 3rd party hackathons are weekend events (so as not to interfere with work). Partnering with a technical conference in your area is a great way to market ​it, and maximize the pool of developers to recruit from. There is usually a “Sponsorship fee” and the Owner handles many of the logistics (location, physical infrastructure,​ security, food, registration,​ promotion, submissions,​ etc.).+Many 3rd party hackathons are weekend events (so as not to interfere with work). Partnering with a technical conference in your area is a great way to market ​a hackathon ​and maximize the pool of developers to recruit from. There is usually a “Sponsorship fee” and the Owner handles many of the logistics (location, physical infrastructure,​ security, food, registration,​ promotion, submissions,​ etc.).
  
 ==== Ownership ==== ==== Ownership ====
  
-Planning your own – Includes everything from a sponsored event, plus you are now responsible for the overarching themes, infrastructure, ​promotionregistrations, submissions,​ etc.  +Planning your own – Includes everything from a sponsored event, plus you are now responsible for the overarching themes, ​location, physical ​infrastructure, ​securityfood, registration,​ promotion, submissions,​ etc.
 ====== Before the Hackathon (For Ownership Hackathons) ====== ====== Before the Hackathon (For Ownership Hackathons) ======
  
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 ==== When will Hyperledger sponsor hackathons ==== ==== When will Hyperledger sponsor hackathons ====
-Hyperledger ​is interested in sponsoring ​hackathons ​that support our goals with increasing gender and geographic diversity in the Hyperledger community and for bringing Hyperledger technology to students. For examplethe Hyperledger will be happy to consider supporting:​ +Hyperledger ​does not provide financial sponsorships to hackathons, ​although we are happy to help hackathons in other waysincluding support with promotionsswagjudges and mentors.
-  * Hackathons focused on under-represented coders (e.g.womendeveloping countriespeople of color) +
-  * Hackathons focused on university ​+
  
-If your event meets any of these criteria, please reach out to [[hackathons@hyperledger.org]]. Sponsorship can include support with promotions, prizes, swag, judges and mentors.+Hyperledger is particularly interested in supporting hackathons that align with our goals with increasing gender and geographic diversity in the Hyperledger community and for bringing Hyperledger technology to students. 
 + 
 +If you would like to talk to us about how we can help with your hackathon, please reach out to [[hackathons@hyperledger.org]].
  
 ==== How to find other sponsors ==== ==== How to find other sponsors ====
-If you are interested in support in finding other sponsors for your event, you are welcome to reach out to us at [[hackathons@hyperledger.org]],​ and we can help connect you to Hyperledger member organizations who may be aligned with the goals of your event and may want to provide sponsorship.+If you need support in finding other sponsors for your event, you are welcome to reach out to us at [[hackathons@hyperledger.org]],​ and we can help connect you to Hyperledger member organizations who may be aligned with the goals of your event and may want to provide sponsorship.
  
 ===== Identify Judges ===== ===== Identify Judges =====
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 ===== Provide SWAG to the Participants ===== ===== Provide SWAG to the Participants =====
-Hyperledger Stickers, Hackathon-branded stickers, ​and shirts, ​etc. from the [[https://​hyperledger.mybrightsites.com/​|Hyperledger store]]+Consider hackathon-branded stickers, shirts, ​or other SWAG for each participantIn addition, Hyperledger stickers, shirts, and other SWAG can be obtained ​from the [[https://​hyperledger.mybrightsites.com/​|Hyperledger store]]
  
 Don’t get one-size-fits-all t-shirts because people are not all alike. Read [[http://​conference.hopper.org.nz/#​tshirts|Hopper Conference Diversity Guide’s section on t-shirts]]. Don’t get one-size-fits-all t-shirts because people are not all alike. Read [[http://​conference.hopper.org.nz/#​tshirts|Hopper Conference Diversity Guide’s section on t-shirts]].
  
 ===== Food and Beverages ===== ===== Food and Beverages =====
-Ensure ​to provide enough food and beverages. Since hackathons run 24 hours, breakfast, lunch, and dinner, as well as, snacks should be provided. Caffeine is always recommended.+Be sure to provide enough food and beverages. Since hackathons ​tend to run 24 hours, breakfast, lunch, and dinner, as well as, snacks should be provided. Caffeine is usually desired by developers. In addition, consider how best to celebrate the work that everyone has done on the final day.
  
 ===== Learning Sessions ===== ===== Learning Sessions =====
-Learning sessions will ensure that all participants can engage and contribute. Consider providing a learning session for the different technologies that you wish the participants to use.+Learning sessions will ensure that all participants can engage and contribute. Consider providing a learning session for the different technologies that you wish the participants to use. These learning sessions should allow people who have never used the technology to quickly understand and get started using the technology. 
 + 
 +===== Determine Teams ===== 
 +As mentioned earlier, the number of people on a team should be between 2-5 individuals. Some people will have come together and already be part of a team; however, there will be a number of individuals who are looking for others to join in their pursuit of learning/​hacking. Provide a space for people to share/​market their ideas and the people that they are looking to join their team (e.g., we need front-end developers). This should be done somewhat early on the first day. 
 + 
 +Special Consideration:​ Make sure that you do not have too many teams as the judging becomes more difficult the more teams you have. You will be allowing 3-4 minutes for each team to present their applications/​hacks to the judges. Have some sort of process where you gather team names/​members. Encourage people with smaller teams to consider working with other teams.
  
 ===== Submitting Applications/​Hacks ===== ===== Submitting Applications/​Hacks =====
 Use https://​devpost.com/​hackathons to gather submissions Use https://​devpost.com/​hackathons to gather submissions
  
-===== Judging ​Criteria ​=====+===== Presentations ===== 
 +Presentations happen on the last day of the event. Each team should be given 3-4 minutes to present their applications/​hacks to the judges. It is recommended that any slide deck material is limited to 2 slides (problem statement/​why this is an important problem to solve and an overview of solution) and the majority of the presentation be focused on the actual working applications/​hacks. Do **not** allow the teams to have more than the time allotted. If possible, find a way to turn off the microphone that is being used to do the presentation. Teams will attempt to get as much time as they can over and above the limit and will continue talking unless they are forced to stop. 
 + 
 +===== Judging =====
 Provide judges with the criteria that should be used to evaluate submissions. Provide judges with the criteria that should be used to evaluate submissions.
   * [[https://​drive.google.com/​open?​id=1hf-2yl2wMiV8Tx-P194-vQfcNvCz6iQtyAzdQkLtO1w|Example Judging Rubrik]]   * [[https://​drive.google.com/​open?​id=1hf-2yl2wMiV8Tx-P194-vQfcNvCz6iQtyAzdQkLtO1w|Example Judging Rubrik]]
   * [[https://​drive.google.com/​open?​id=1FaM5m4SukQZi2u86LG2ImyyiOgjVmJnFgnXdOvrLxdA|Example Hackathon Scoring Sheet]] ​   * [[https://​drive.google.com/​open?​id=1FaM5m4SukQZi2u86LG2ImyyiOgjVmJnFgnXdOvrLxdA|Example Hackathon Scoring Sheet]] ​
 +
 +After all of the teams have presented, provide time for the judges to deliberate amongst each other (in a separate room) to determine the winners for each of the different categories.
  
 ===== Awarding Prizes ===== ===== Awarding Prizes =====
community/hackathon-organizers-guide.1537378169.txt.gz · Last modified: 2018/09/19 17:29 by Tracy Kuhrt